The idea that an office needs vast amounts of storage for paper-based documents could soon be a thing of the past. But this isn’t always a viable option. Many businesses still have large storage containers situated in the office. Or entire rooms put aside for the retention of paper documents and folders.
If your company still stores large amounts of paper-based documents, it might be time to re-think how and why you do so.
Moving towards a greener office environment using offsite storage
For some situations, it’s still necessary to create and store paper documents. But some the documents you produce may not be necessary, and only add to your company’s outgoings. This also adds to your company’s environmental footprint, so why not look into alternative ways to reduce your paper output?
Try and weigh up the needs of your paper-based documents. Can you produce and store your documents on an online cloud system? Some people don’t like the idea of doing this because they’ve had IT issues in the past. As a result, they’ve lost a lot of vital work by doing so.
The solution to this is to use a reliable cloud system to save them to. Also back up your business documents on a separate external hard-drive and/or dedicated server. That way you’ll have a contingency if one of those systems fails or is unusable. By doing this you will be able to reduce your paper output by at least 50%, saving you money on paper and the cost of printing. You’d be surprised how much this will save over a period of a year.
Then it’s time to evaluate the use of space that’s currently in use for storage. Is there an option to store your important documents offsite?
We have the perfect solution
When you use Ready Steady Store as your offsite storage option, it’s a lot cheaper than to rent an office with additional storage space. And you can free up your current storage space and use us as your offsite extension of your office.
We pride ourselves on our range of services and high level of customer service. We always keep our self storage prices at an affordable rate, to help businesses find storage facilities without compromising their monthly budget.
With 24/7 access as standard, you can drop off and collect your documents whenever you need to. Each of our self storage units are drive-up accessible, and with excellent security measures, like CCTV and individual access codes for each storage unit, you can have the peace of mind that your documents or work related equipment will be safe and secure.
We help hundreds of business customers move their documents and other business related items offsite. So that they can rethink and revamp their office spaces. With the suggestions to reduce your paper-based documents, and a clearer working environment, you’ll reduce your company’s carbon footprint. And your company will play an active part in the growing number of greener businesses.
Contact us today for a free quotation or to speak to us about our self storage options.